The purpose of the policy management system we offer is to create a unified interface where employees can easily review and access the company’s current and revoked policies, while also supporting the process of developing and publishing policies. The aim of the application is to serve as a fundamental, essential tool that supports everyday work activities.
Policy
Management Solution
THE MAIN BENEFITS OF IMPLEMENTING THE SYSTEM
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Complete replacement of paper-based operations
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Information generated during consultations is searchable and does not need to be found in emails
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Deadline and task tracking
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Uniform storage of regulations and implementation of searchability
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Support for the entire process
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Measurable, reportable results
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Transparent hierarchy of regulations
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Parallel editing of documents for efficient work
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Status and deadline tracking
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Approval within the system
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Specifying related regulations and automatic version tracking in the system
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Automatic notification of upcoming reviews
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Substitution in the absence of the approver
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The director can see all policies relevant to their area or requiring their review on the system's main page
BASIC FUNCTIONS OF THE POLICY MANAGEMENT SYSTEM
The system we offer allows for the management of the entire policy process within the system, from policy preparation to policy publication. The system also provides support for policy follow-up (e.g., policy amendments, review scheduling). Thanks to the structured, detailed, and visual search function, regulations can be viewed in the search results without opening the main information, using further filtering options. The Policy Management application will be capable of performing the functions described below, which can be expanded and modified at a later date.
MAIN STEPS OF OUR SYSTEM'S BUILT-IN PROCESS
EDITING & MANAGING DOCUMENTS
With regard to uploaded documents, it is possible to set document ratings, delete documents, renumber attachments, download documents, edit documents, and preserve previous document statuses.
Previous document statuses are displayed in the system as previous versions. The system allows you to conveniently download uploaded documents in one go. When you click the download button, compressed ZIP files are created and displayed at the bottom of the "Current documents" box. By clicking on these, you can download or view the given document bundle.
The system allows for parallel editing of documents. This feature makes it possible to edit and comment on documents directly in the system without having to download and re-upload them. To do this, click on the document name, and the system will open the document using a target software (Word, PowerPoint), making it editable for authorized users.
THE MOST IMPORTANT SUPPORT PROVIDED BY OUR SYSTEM DURING THE REVIEW AND APPROVAL OF REGULATIONS
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Platform suitable for expressing general opinions
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Clearly defined roles and responsibilities
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Simple and transparent platform for decision-making
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Requests for deadline changes and approvals can be initiated through the system
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Multiple rounds can be initiated
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Those responsible for reviewing can invite additional participants to the review
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Invitees can send an email message to the person responsible for reviewing via the system
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Invitees can indicate on the review form that they have completed their review
FULFILLING CUSTOMER-SPECIFIC REQUIREMENTS
The modular structure of our current Policy Management application allows the system to be expanded with additional customer-specific functions.
The way this works is that, after developing a preliminary concept, we hold personal consultations with the parties involved to learn about their specific needs, difficulties, and problems, and then we try to offer solutions on the spot and help the customer choose the most suitable solution.
One such specific requirement, for example, may be that employees are able to confirm that they have seen and acknowledged the published regulations. Another common requirement in this area is the customization of Excel-based reports.
Customer-specific requirements that go beyond the scope of the framework are priced within the framework of a separate quotation.
