Board Meeting Solution
Our Board Meeting Solution saves companies time and money by providing a hassle-free way to schedule and organize meetings, to eliminate expensive and time-consuming paper based documentation, and to store meeting documents and files for years after their inception.
Schedule and Organize Meetings with Ease
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Easily request, prioritize, and attach documents to meeting proposals with one simple form
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Proposals can be made public, not public, or strictly confidential
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Scheduled or virtual meetings are recorded in the system
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Board members and managers receive alerts to accept or deny meeting proposals
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Additional information or changes to proposals can be requested by supervisors before accepting
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System tracks the status of proposals and the latest versions of its documents
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Agendas are automatically generated before meetings so that participants can view them ahead of time
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Permanent meeting members can be registered in advance
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Meeting invites are automatically sent to meeting participants
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Compatible with mobile devices and tablets
Effortlessly Run Meetings from Beginning to End
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System eliminates paper with electronic copies of documents for all participants
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During meetings the system automatically displays the topic being discussed
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Participants can track meeting progress from other locations (this allows participants to enter meetings when their proposal is being discussed)
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Minutes are recorded in real time and outcomes can be recorded for each point of the agenda
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At the end of meetings a formal word document is generated containing the minutes
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System can schedule and record tasks in connection with proposal outcomes
Manage Meeting Outcomes & Store Meeting Documents for Years to Come
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Minutes are promptly emailed to all participants after the meeting
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Signed minutes can be attached
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Tasks can be recorded as being “done” by responsible parties
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Documents and meeting files are stored in SharePoint for their whole lifetime and easily searchable
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Extensive reports can be generated with ease
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Labeling function ensures that documents are controlled or evaluated by a manager from time to time
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If a virtual meeting’s agenda is accepted then it automaticallys become part of the physically circulated documents