Our Board Meeting Solution
Our Board Meeting Solution saves companies time and money by providing a hassle-free way to schedule and organize meetings, to eliminate expensive and time-consuming paper based documentation, and to store meeting documents and files for years after their inception.
Schedule and Organize Meetings with Ease
Easily request, prioritize, and attach documents to meeting proposals with one simple form
Proposals can be made public, not public, or strictly confidential
Scheduled or virtual meetings are recorded in the system
Board members and managers receive alerts to accept or deny meeting proposals
Additional information or changes to proposals can be requested by supervisors before accepting
System tracks the status of proposals and the latest versions of its documents
Agendas are automatically generated before meetings so that participants can view them ahead of time
Permanent meeting members can be registered in advance
Meeting invites are automatically sent to meeting participants
Compatible with mobile devices and tablets
Effortlessly Run Meetings from Beginning to End
System eliminates paper with electronic copies of documents for all participants
During meetings the system automatically displays the topic being discussed
Participants can track meeting progress from other locations (this allows participants to enter meetings when their proposal is being discussed)
Minutes are recorded in real time and outcomes can be recorded for each point of the agenda
At the end of meetings a formal word document is generated containing the minutes
System can schedule and record tasks in connection with proposal outcomes
Manage Meeting Outcomes & Store Meeting Documents for Years to Come
Minutes are promptly emailed to all participants after the meeting
Signed minutes can be attached
Tasks can be recorded as being “done” by responsible parties
Documents and meeting files are stored in SharePoint for their whole lifetime and easily searchable
Extensive reports can be generated with ease
Labeling function ensures that documents are controlled or evaluated by a manager from time to time
If a virtual meeting’s agenda is accepted then it automaticallys become part of the physically circulated documents
Here you could see the user home screen...
...and here you see the proposal page.
Are you interested in HyperTeam's Board Meeting Solution?