Our Board Meeting Solution

Our Board Meeting Solution saves companies time and money by providing a hassle-free way to schedule and organize meetings, to eliminate expensive and time-consuming paper based documentation, and to store meeting documents and files for years after their inception.

Schedule and Organize Meetings with Ease

  • Easily request, prioritize, and attach documents to meeting proposals with one simple form

  • Proposals can be made public, not public, or strictly confidential

  • Scheduled or virtual meetings are recorded in the system

  • Board members and managers receive alerts to accept or deny meeting proposals

  • Additional information or changes to proposals can be requested by supervisors before accepting

  • System tracks the status of proposals and the latest versions of its documents

  • Agendas are automatically generated before meetings so that participants can view them ahead of time

  • Permanent meeting members can be registered in advance

  • Meeting invites are automatically sent to meeting participants

  • Compatible with mobile devices and tablets

Effortlessly Run Meetings from Beginning to End

  • System eliminates paper with electronic copies of documents for all participants

  • During meetings the system automatically displays the topic being discussed

  • Participants can track meeting progress from other locations (this allows participants to enter meetings when their proposal is being discussed)

  • Minutes are recorded in real time and outcomes can be recorded for each point of the agenda

  • At the end of meetings a formal word document is generated containing the minutes

  • System can schedule and record tasks in connection with proposal outcomes

Manage Meeting Outcomes & Store Meeting Documents for Years to Come

  • Minutes are promptly emailed to all participants after the meeting

  • Signed minutes can be attached

  • Tasks can be recorded as being “done” by responsible parties

  • Documents and meeting files are stored in SharePoint for their whole lifetime and easily searchable

  • Extensive reports can be generated with ease

  • Labeling function ensures that documents are controlled or evaluated by a manager from time to time

  • If a virtual meeting’s agenda is accepted then it automaticallys become part of the physically circulated documents


Here you could see the user home screen...

...and here you see the proposal page.


Are you interested in HyperTeam's Board Meeting Solution?

Click here to watch our solution video or click here to check our website.


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